Privacy Policy – website

Preamble

This website, at www.anglo-netherlands.org.uk, it is intended first and foremost to inform prospective members about the Anglo-Netherlands Society * through various articles, including a list of planned and past events and an archive section where one can read the announcements and reports on past events; secondly, in addition to the above, it acts as a compendium for the Society’s Members, who can download copies of event registration forms, previous Newsletters and papers relating to the AGM from a page where access is restricted by a non-personal password.   * The Anglo-Netherlands Society is a Company Limited by Guarantee, registered in England, number 4322131. The registered office is c/o Unilever PLC at 100 Victoria Embankment, London EC4Y 0DY.

The website is aimed at UK residents, and the Hon. Web-editor (the person who from time to time updates the site content) intends to take reasonable care to comply with UK law.

Perhaps most important : the person who registered this domain is a non-trading individual who registered this domain so it would be available, on the off-chance that the Society of which he is a member would at some point wish to start a website ; this hasn’t happened yet. The content is drawn from the Quarterly Newsletter, with of course the Hon. Editor’s permission, gathered during visits, or when talking with members and others.

As a non-trading individual, the registrant wouldn’t seem to need to publish a Privacy Policy, but regulations tend to have their scope extended over time, both by law and through interpretation by the Courts, thus the text below is added to clarify what’s done.

Having read among others the ICO’s webpage on Legitimate Interest** as published at the time of writing (in May 2018), the limited information gathered is used in a way people would reasonably expect. ** https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/lawful-basis-for-processing/legitimate-interests/

Visitors would reasonable expect to view the requested page correctly formatted for their device, the Hon. Wed-editor can not be expected to read, evaluate and discard many thousands of bulk or junk messages per year, while preventing unauthorised alterations to the website contents will thwart for example hate speech and illegitimate trade following a hijacking of the allocated share of the webserver.

Which personal data is collected and why :

The site does not set out to collect Visitors’ data (a Visitor is any person or organisation visiting the site after typing in the web address of following a link from a search engine or other source, Visitors are not able to register as a User) except such data which the CMS (Content Management System) and the Webserver need to serve requested page(s).

It should be noted that the skills required to add to and update the website content are very much alike to those needed to write an email with formatted text and the occasional picture in a web-based service such as Gmail, Hotmail or similar.

Visitors who use the “Leave a Reply” option on selected pages to suggest an alteration are asked to enter a name and email address, so that the Web-editor can contact the poster, either to ask for clarification or to send a note of thanks. That information, together with the visitor’s ip-address, is stored with the message for an indefinite time, or until deleted.

Also, the CMS and the webserver will collect your ip-address which they may use to thwart junk messages. And if you try to log in to the administrative module your ip-address will be used by both the CMS and the webserver to exclude you from repeating attempts to access without proper authorisation.

The information regarding for example which browser you use and the screen or window resolution allows to format the page in a way that will make the information fit on the screen or in the browser window, thus avoid needless scrolling to view all that is presented.

Does one need to state that if you follow a link from be it a search engine or any other site, the fact that you followed that link will be known to the other site? You’ve now been told!

Comments

Comments entered by way of the ‘Leave a Reply’ box should only pertain to what ought to be amended on the website. Comments are held for moderation, which means they are not shown to visitors until they have been read by a human being. In addition there is a CMS module which aims to identify obvious bulk or junk postings. When visitors leave comments on the site the CMS collects the data shown in the comments form, and also the visitor’s IP address, the ‘browser user agent string’ and the website from which the visitor arrived at this site, to help detect bulk or junk posts.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar*** service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

*** Gravatar stands for Globally Recognized Avatars, if you have signed up for this, a small image of your choice appears beside the name when you do things like comment or post on a blog, if you have not signed up the service will show some graphic.

Cookies

If you leave a comment on this site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

The following would only apply to registered Users – as distinct from casual Visitors, who can not register as a User – a Visitor being anyone who either types the address in their browser of follows a link from a search engine or other source to view the content:

If you were to have an account and log in to this site, the CMS will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, the CMS will also set up several cookies to save your log-in information and your screen display choices. Users’ log-in cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your log-in will persist for two weeks. If you log out of your account, the log-in cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

This site does not include embedded content (e.g. videos, images, articles, etc.). There are however links to various external websites, each of which will have its own Privacy Policy.

Analytics

Neither the Society nor the Web-editor collects analytics data as provided by the likes of Facebook, Google Analytics and similar organisations. However, the CMS and the webserver do collect anonymous data which can be viewed in aggregated form, for example how many views each page received or which browser is most popular.

In this respect, if an ip-address appears in a listing, that is not held to be personally identifyable, except to law enforcement personnel : ip-addresses are in short supply, thus allocated dynamically by your chosen ISP whenever you access the internet, and the information on who used which ip-address at a particular time is not available except on a need-to-know basis.

Whom your data is shared with

Neither the Society nor the Web-editor share any personal data with anyone, although there is an automatic sharing with the Webhosting and CMS companies as set out elsewhere on this page.

How long your data will be retained

If a Visitor leaves a comment, the comment and its metadata are retained indefinitely. This is so that any follow-up comments can be recognised automatically.

User data : Visitors can not register as Users on this website.

What rights you have over your data

If you have a User account on this site, or have left comments, you can request to receive an exported file of the personal data currently held, including any data you have provided.

You can also request that any personal data held about you be erased. Please use the ‘Leave a Reply’ box at the bottom of selected pages for this. Erasure does not include any data required to be kept for administrative, legal, or security purposes.

Where your data is sent

The website is hosted via a web hosting company in Manchester, UK, and served from multiple datacenters in the London Area. The web hosting company’s Privacy Policy is at : https://www.inventivehosting.co.uk/privacy%20policy.htm

Visitor comments may be checked through an automated bulk or junk detection service, and similarly log-in attempts are collected and compared to other attempts to log in to accounts on the same CMS. The privacy policy of the company providing the CMS, the bulk or junk-, and the log-in detection service is at : https://automattic.com/privacy/ .

Previous version, dating from early May 2018 :

Privacy Policy for the Anglo-Netherlands Society Website; this policy is distinct from the Privacy Policy for the Anglo-Netherlands Society’s Administrative Office, which details who handles Members’ information and in what way.

This version 2018-04-18 at 10am

Link to the Anglo-Netherlands Administrative Office Privacy Policy.

This website constitutes a multi-page digital web-based brochure, an explore-it-yourself collection of information about the the Anglo-Netherlands Society, a Company Limited by Guarantee, number 4322131, incorporated in England. The Registered address of the Society is c/o Unilever at 100 Victoria Embankment, London SW7 5DP. The Society is entered in the Register of Data Controllers with registration number @@@@@.

This privacy statement only applies to this website, if you follow any links out of the website, for example to similar societies, or leave this site in another way, this privacy statement no longer applies.

Members can use non-personal credentials published in the printed edition of the quarterly newsletter to download various documents which are intended for Members only. These are in a folder to which access is restricted with a non-user-specific user name and password combination, meaning the user name and password are the same for each member, so no personally identifyable information is transmitted when presenting credentials to download limited-circulation documents – such as copies of previous Newsletters, duplicate event registration forms or papers pertaining to for example the Annual General Meeting.

Visitors are free to roam the pages and read the content to form themselves an opinion on whether they’d like to join the Society as a member.

Visitors can contact the Society in a variety of ways, preferably by email, post or by telephone, to the address and number given on page www.anglo-netherlands.org.uk/about-the-society/contact-society/.

Visitors may contact the web-editor (the person who maintains this site) by using the “Leave a Reply” comment form at the bottom of selected pages, to bring anything that ought to be included, amended or omitted to the attention; comments are read and moderated by the web-editor, may -or not- be published : please indicate your request to delete after reading.

The “Leave a Reply” comment form it is not a way to collect information, although visitors can post comments and use the form to send a message to the website editor. Please do not enter any (personal) information which you wouldn’t want pubished on the form.

The information entered on the comment form is initially held for moderation, which is to say it’ll be read and may be edited before possible publication; if it is edited the details of the person who entered the comment will be changed, as it is no longer that person’s wording. The option to request that the information not be published is referred to in the lines of text above the form, and the person reading the comment will abide by your wish that the message not be published.

Adding, amending or removing content: if you spot anything that ought, or ought not, to be published on this site, or which is outdated or missing while you believe it ought to be there, could you please complete the “Leave a Reply” comment form at the bottom of selected pages, stating what ails, and your suggested alteration? It would be appreciated if you could add valid contact details in case additional information is needed.

The Society feels no need for the information provided by the likes of Facebook, Google Analytics and similar ‘insight providers’, as you’ll either decide to join the Society, or you won’t, in which case there’s no need to badger you.

Cookies : the Society and those who maintain the site do not use cookies or similar to track or trace you, however the webserver and content management system software may set cookies which their developers consider necessary for their functioning – in April 2018 this is limited to a credentials-cookie for the website administrator and the editors.

The webserver also tallies how often particular pages were requested, which allows the web-editor to from time to time change the order of pages based on aggregated non-personally identifiable visitor numbers, or remove pages which are seldom visited.

Website integrity : the webserver collects the IP-address from which the visitor accessed the site, this 12 or more digit number is usually allocated dynamically by the visitor’s ISP; the server needs this information to send any pages you request to your ISP and to spot repeated attempts to log-in to the administration module of the content management system, which would allow unauthorised access to change the content presented to the visiting public. At the time of writing, close to 20.000 such attempts had been logged in the span of one year.

If you reside in the European Union -of which the United Kingdom will be a member until at least 29 March 2019- you have the right under the General Data Protection Regulation to request access to, and rectification or erasure of, any personal data, data portability, restriction of processing of your personal data, the right to object to processing of your personal data, and the right to lodge a complaint with a supervisory authority. If you reside outside of the European Union you may have similar rights under your local laws. Far as one can see, no personal information is held, except if you entered your real name and actual email address or telephone number on the “Leave a Reply” comment form when bringing anything to the attention that ought to be included, amended or omitted; it seems legitimate to keep such information for future reference, for example when a query arises regarding particular information on the site. You can obviously use he same “Leave a Reply” comment form to ask for a comment which was published to be withdrawn from publc view, and if that doesn’t happen within a reasonable timespan to contact the Society at the postal address, their telephone connection, or via their Registered address listed above.

 

Comments and feedback regarding this site

Please use the “Leave a Reply” form on selected pages to let the web-editor know of anything that ought to be included, amended or omitted; comments are read and moderated by the web-editor, may -or not- be published : please indicate your request to delete after reading.

Please do not use this form to advise the Society’s Administrative Office of any changes relating to your membership : those details are listed on the Contact Details page.

Leave a Reply

Your email address will not be published. Required fields are marked *

 characters available

This site uses Akismet to reduce spam. Learn how your comment data is processed.